Parent-Teacher Association

Executive Committee

Bylaw of Parent-Teacher Association

An association of parent and Teachers was formed in the college in the year (2022-2023).

Constitution of the Parent-Teacher Association , SREE NARAYANA GURU KRIPA B.Ed COLLEGE, POTHENCODE, Thiruvananthapuram

Name :  The name of this association shall be “The Parent-Teacher Association,Sree Narayana Gurukripa B.Ed College, Pothencode

Office :  The Office of the Association shall be located at the, Sree Narayana Guru Kripa B.Ed College,Pothencode

Aims and objects : The aims and objects of the Associations shall be

• To foster and promote good relationship among the members of the teaching staff, students and guardians of the students.
• To create in its members keen interest for the smooth working and the progress of the college and for maintaining good discipline and high academic standards.
• To institute scholarships, prizes, medal etc., to benefit students showing a high proficiency in their studies.
• To provide some amenities to the students of this College.

Membership :

• The parents of all the students on the rolls of the college during a year shall be eligible to the members of the Association
• The Principal and the other members of the teaching staff shall be members of the Association.

Administration :

• The Committee shall consist of :
        1. A President
        2. A Vice-President
  Two Secretaries of which one shall be elected from among the parent and the other from among the members of the teaching staff.
• The term of office of the committee shall be for a period of one year (the year for the purpose shall be the calendar year. 
  A committee once elected shall continue to hold office till a new committee assumes charge

Powers and responsibilities of the Executive committee : Subject to the consent of the General body of the Association, the executive shall have the following powers:

• To manage all affairs of the Association, to incur and meet all necessary expenses and do all such acts as are not inconsistent with these rules.
• To accept application for membership and enlist members.
• To hold meetings of the committee at least once in a term or oftener if deemed necessary.
• To periodically check the registers and the other records of the Association.
• To prepare the annual report and the audited statement of accounts for a year to be placed before the General Body.
• To implement all decisions taken by the General Body.
• To suggest amendments to any of the existing rules and to frame new rules for consideration of the General Body.

Duties of the Office Bearers-President : 

• The Principal shall be Ex-officio President and the Treasurer of the Association.
• She shall have control over the affairs of the Association and shall preside over the committee meetings and the meetings of the General Body.
• She shall be the sole custodian of all the funds of the Association and all the connected account books, receipt books, vouchers, passbooks etc.
• She shall have powers to operate the Accounts of the Association and to incur such expenditure as may be approved by the committee.
• She shall maintain proper records of the receipts and payment and such records shall be produced before the committee at its meetings.
• She shall get the annual statement of accounts prepared and audited and such statements shall be placed before the committee and the General Body.

      Vice-President : 

•        He shall be elected from among the parents
•        In the absence of the President, Vice-President shall perform all the duties of the President.

      The Secretaries : There shall be two Secretaries one to be elected from among the parents and one from among the members of the teaching staff. They shall have the following powers:

•        To enroll members.
•        To maintain proper registers and records, to keep in safe custody all official papers of the Association and to attend to the day-to-day correspondence of the Association.
•        To keep a correct record of the Proceedings of all committees and General Body meetings
•        To perform all other functions as any be assigned from time to time by the President or by the Executive Committee.
•        To incur such expenditure as may become necessary.

Committee Meeting : 

• The quorum for a meeting of the committee shall be six
• The President’ shall preside over all committee meetings and in his absence the Vice- President. In case the Vice-President is also absent, the members of the committee present shall nominate one from among them to be the President of the meeting
• All decisions shall be by a majority of votes. In case of equality of votes, the President of the meeting shall have a casing vote.

General Body and its Meetings : 

• The General Body shall be the supreme authority concerning all matters of the Association.
• The General Body shall ordinarily meet once in three month or oftener if necessary
• The business to be transacted at the annual meeting shall include the following : 
         To receive the annual report regarding the activities of the Association for the year.
         All decisions shall be on the basis of a majority of votes. In case of equality of votes, the President of the meeting shall have a casting vote.

General :

• The Association shall have a common seal, which shall be in the safe custody of the President/Secretary.
• Any document executed by the Association shall be signed by the President and the two secretaries.
  • The Budget shall be framed by the Principal in consultation with the members of the Council and forwarded to the Director of Collegiate Education.